the competition
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COMPETITION OBJECTIVES   |   COMPETITION BRIEFING SESSION   |   BRIEFING INFORMATION   |   INQUIRIES
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SUBMISSION REQUIREMENTS   |   PRESENTATION   |   HONORARIA   |   CONSULTATION   |   SELECTION CRITERIA
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CONSULTANCY AGREEMENT   |   COMPETITION CONDITIONS   |   INTELLECTUAL PROPERTY

 

 

The competition is a two stage project competition endorsed by the Australian Institute of Architects.

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The Faculty of Architecture, Building and Planning at the University of Melbourne, in association with the University’s Property and Campus Services department, is seeking to appoint an architect or architectural team to design a new building for the Faculty, to be located on the Melbourne University Parkville Campus. The process of appointment will be via a limited competition to be held in 2009. Architects and architectural teams who wish to be considered for selection into the competition are invited to submit an expression of interest (EOI) as described above.

 

 

Competition Objectives
The objective of the competition is to select an architect or architectural team who can demonstrate their capability to:
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spacer Design and oversee the delivery of a building of outstanding architectural merit, which meets the Faculty’s aspirational objectives and functional requirements,
spacer Create a building which will articulate the Faculty’s priorities and values and showcase its activities, helping to build the profile of the new Melbourne School of Design;
spacer Balance competing priorities, and work within a given budget;
spacer Work inclusively with all stakeholders to generate innovative design solutions,
spacer Build world-class processes capable of being documented through a Faculty research project.
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Competition Briefing Session
The competition process will begin with a briefing session to be attended by one or more representatives from each of the six selected entrants, which will be held on Friday, June 26th 2009 at the Parkville Campus. The Competition Coordinator and Jury representatives will be available to help with specific questions about the competition and engagement process. Questions should be provided by no later than 19th June in case answers need to be sourced from people outside the jury. Following the briefing session, entrants will be given the opportunity for an individual meeting with representatives of the client/user group.
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Briefing information
Briefing information provided to competition entrants will include:
spacer Consultant Services Guidelines suitable for the University of Melbourne,
http://www.pb.unimelb.edu.au/project/documents/090123_2008_Masterplan_Final.pdf
spacer Digital documents outlining the site locations, plans, existing car park works, heritage plans, site surveys and site investigation documents.
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Inquiries
All questions arising after the project briefing should be directed to the competition coordinator before before 17th July, 2009. Questions and answers will be collated and sent without attribution to all respondents as soon as possible after the final dates for written questions.
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Submission Requirements
Competition submissions will consist of developed schematic designs for the new building based in part on the first four criteria from the EOI above, namely built pedagogy, the academic environment, the design studio, and the living building. Schematic designs are to be conveyed to the Jury during the August presentation sessions using a multimedia presentation, and summarised on presentation panels suitable for exhibition. Precise requirements in terms of number and format of presentation sheets to be submitted will be conveyed to competition entrants during the June 26th briefing session. Entrants will not be required to present fully developed designs of a completed building, and built models will not be accepted as part of the submission.
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Presentation
Presentations for entrants will be scheduled for Wednesday 13 and Thursday 14 August 2009. Each entrant will be allocated a 90 minute closed session with the jury, which will consist of a 45 minute presentation followed by 45 minutes for questions and discussion. The schedule for presentations will be conveyed to entrants during the June briefing session.
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Entrants are required to explain and elaborate upon their schematic design responses during their allocated
session, supported by a multimedia presentation of their choice. Digital animations, where used, should be no longer than 5 minutes duration. Presentation sheets as above should be submitted to the Jury by each entrant during their allocated presentation time. Entrants are also asked to submit one copy of their invoice for payment of the honorarium at the time of their presentation.
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Honoraria
An honorarium of AUS $50,000 will be paid to each entrant upon submission of their competition entry following their scheduled presentation. In addition, selected entrants not based in Melbourne will be given four return economy airfares and four nights’ accommodation to enable up to two members of the architectural team to attend the briefing and presentation sessions. On submission of the Stage 2 documents, entrants should include an invoice for AUS $50,000 (incl. GST) addressed to the Vice-Principal, Property and Campus Service, Mr Chris White.
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Consultation
Entries will be exhibited for viewing by technical advisors and users. Buildability, planning and environmental advice will be sought by the University of Melbourne. Other experts may be engaged by the Jury if required.
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Competition Selection criteria
The criteria used to select the winning submission will focus on:
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Design Quality spacer Creativity and innovation in interpreting the Faculty’s functional needs and aspirations in built form making a substantial contribution to the campus; high degree of spatial quality and resolution, appropriate and culturally relevant architectural language, legibility and ease of use, interaction between internal and external environment, and flexibility and adaptability to suit changing needs.
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Value spacer Strategies to meet the brief requirements, in particular the pedagogical and research aspirations of the Faculty, and provide short and long term value for money.
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Methodology spacer A proposed methodology for working with the sponsor group to support the sponsor’s strategic ambitions for this project.
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Design and delivery capacity spacer The methodology for providing timely, complete and correct services for the project including coordination of the consultant team suitable for the complex nature of this brief and client.
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Each criterion should be addressed. The jury may choose to weight the selection criteria and / or focus on particular issues listed within the brief. The jury will determine its own selection procedures. One common method used by juries is to begin with a general discussion regarding the selection criteria. Jury members then take time to individually rank each entry before coming together to discuss. Selection of the successful entrant is typically an iterative process of voting, discussion and viewing of schemes.
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Consultancy Agreement
The University intends to appoint the winning entrant(s) as consultant(s) for the project(s) subject to reaching a satisfactory consultancy agreement. AS4122 will be used as the basis for the consultancy agreement. The University intends that the sub-consultants will be selected from a mutually agreed shortlist and be appointed by the client. The scope of services should be based on the RAIA Advisory Scope of Architects Services and set out with a lump sum fee payable at each stage. The fee proposal should indicate a fixed price for the building design, and a flexible price for fitted out space which will vary depending upon the amount of space finally fitted out.
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If a satisfactory consultancy agreement cannot be reached with the winning entrant, the sponsor reserves the right to appoint another entrant. The preferred outcome is to award both base building and fitout to the same architectural team but the jury reserves the right to award base building to one firm and fitout of the new building to different firms if necessary. The jury will consider the methodologies proposed by each competitor for the project as a whole.
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Competition Conditions
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To lodge a valid and compliant EOI, the Respondent must submit an EOI in accordance with this document by no later than the Closing Time on the Closing Date.
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The University may accept or reject any EOI submitted after Closing Time on the Closing Date. The University is not obliged to accept or reject any EOI. The University may accept or reject the whole or part of any EOI to the extent, in the case of part acceptance, that part of the EOI is capable of such partial acceptance.
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The Respondent must satisfy itself as to the correctness and sufficiency of its EOI. If the Respondent purports to amend or withdraw its EOI after it has been submitted, then the University may treat the amendment or withdrawal as ineffective, in which case the University may accept the EOI in the form originally submitted or as amended.
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The University may:
(i) spacer cancel or vary the competition process or any information, requirements or procedures;
(ii) spacer call for further registrations of interest or proposals from any person;
(iii) spacer waive any or all (in whole or in part) of the obligations of any Respondent; or
(iv) spacer terminate the competition.
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The Respondent is not entitled to enquire into the basis of the University's decisions and the Respondent will have no claim against the University arising from the exercise or the failure to exercise any rights of the University.
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The University is not obliged to appoint a preferred Respondent.
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The University may at any time request:
(i) spacer clarification of an EOI;
(ii) spacer additional information concerning any part of a EOI; or
(iii) spacer reasonable information as to the preparation of a EOI.
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The Respondent must notify the University of any error or discrepancy in its EOI as soon as reasonably practicable after discovering it.
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The University is not obliged to check or clarify the meaning of any part of an EOI. If the University asks a Respondent to check or clarify the meaning of any part of an EOI then the Respondent must provide that clarification or other information within such reasonable time period specified by the University.
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To assist the University's evaluation of any EOI the University may have regard to:
(i) spacer the University's knowledge of and dealings with the Respondent; and
(ii) spacer any other information concerning the Respondent in the public domain or which is obtained by the University through its own investigations.
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Respondents may engage consultants to assist in the preparation of their competition submission but no undertaking is given by the University that these consultants will be short-listed or approved as sub-consultants. No compensation or remuneration will be made by the University to consultants working on the competition entries.
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The Respondents shall not appeal or challenge any decision by the University or its representatives, the jury or the competition advisor in relation to the acceptance or rejection of any entry.
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The Respondents shall not appeal or challenge any decision by the University or its representatives, the jury or the competition advisor in relation to the selection of Respondents for the competition and the final decision in selecting the preferred consultant for the project.
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Comments by referees and others will be kept confidential and made available only to the jury for the purposes of judging this competition.
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If a Respondent finds discrepancies or omissions in the competition documents or should there be ambiguity regarding meaning, the Respondent should notify the competition coordinator prior to the final date for questions.
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Selected Respondents may withdraw from the competition process in writing in which case an honorarium will not be payable.
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Any respondent who directly or indirectly seeks to obtain an advantage by canvassing of support from a member of the jury, Steering Committee or Project Control Group will be disqualified. A disqualification would only occur if recommended by members of the Jury based on a report of the incident.
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It is the intention of the University group that this competition meets standards which enable endorsement by the Australian Institute of Architects. Firms will be informed of any feedback from the Institute which result in alterations to the brief.
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Proprietary Information:
All copyright subsisting in an EOI remains vested with the Respondent.
The Respondent grants the University an irrevocable, perpetual, non-exclusive, royalty free licence to use, reproduce and adapt the whole or any part of the EOI or any other documentation provided by the Respondent, for the purposes of the competition, evaluating the EOI and the Project.
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Intellectual property
Copyright remains with the entrants. Elements from EOI or competition entries submitted by entrants not appointed as consultants will only be used with express permission of the author(s). Should the University wish to use such material it will seek licence to do so and will pay an appropriate fee. Permission to use such material should not be unreasonably withheld.
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The University intends to exhibit and publish work from the selected competition teams. By entering the competition phase and submitting their work, the teams will be assumed to be granting permission for such exhibitions and publications.
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